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Management and Program Assistant

Company: US Department of Transportation
Location: Richland
Posted on: May 3, 2021

Job Description:

Duties Help Duties Summary Due to the Pandemic, and individual states with different phases of reopening, the selectee's report date to the official duty station/facility may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate. Learn more about this agency Responsibilities Typical specialized assignments may include: Preparing and managing correspondence; compiling, tracking, and analyzing information for a wide variety of programs; entering and tracking budget expenditures; purchasing and inventory; establishing, organizing and managing files, documents, and records; providing advanced computer assistance; scheduling meetings; managing time and attendance; providing written or oral explanations of organizational policies; coordinating the implementation of new office policies and systems; maintaining calendars, travel records and arrangements. The incumbent interprets guidelines, compiles and consolidates information, and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such program. Has a broad understanding of how administrative, financial, and other business support assignments contribute to the activities of the organizational unit. Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level or more experienced employee. Prepares administrative directives or revisions needed to implement recommendations. Tracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper form. Reconciles data, validates transactions, and identifies and resolves discrepancies. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Prepares travel orders, including cost estimates for training assignments and permanent change of station actions and reviews travel vouchers. Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates and reviews procurement requests for equipment and other items to ensure local purchases, depot orders, etc. are conducted according to policy. Ensures justifications of requested items meet criteria for expenditures. Maintains an orderly supply room and distributes supplies. Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS) Ensures internal control or property by conducting property inventories periodically by validating property assignments and locations. Assists in the preparations of budgets estimates, justification statements, and budget execution plans and provides advice on such matters as the distribution of allotments and availability of budgetary funds for program purposes. Modifies and maintains automated systems for tracking obligations and expenditures for funds throughout the execution phase of the annual operating budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget data for accuracy of technical treatment and format, mathematical accuracy, and conformance with budget policy and guidance. Uses a wide variety of computer programs and software applications, including CRU-X, eLMS, and E2. Utilizes a variety of financial applications such as DELPHI, REGIS, PRISM, PCPS, etc., as well as Excel to analyze, trouble shoot and problem solve. Prepares administrative articles, reports and briefing items. Applies experience and detailed knowledge to plan and accomplish assignments for projects/programs. Performs tasks independently. Plans, coordinates, and accomplishes workload, which includes multiple assignments and priorities that support variety of internal organizations. Serves as a liaison between other offices, internal and external to ATO, including Service Centers and FAA headquarters. At the FV-E level, the incumbent performs duties and responsibilities described above with greater supervision and oversight. Travel Required Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties. Supervisory status No Promotion Potential NA Job family (Series) 0344 Management And Program Clerical And Assistance Requirements Help Requirements Conditions of Employment US Citizenship is required. Selective Service Registration is required for males born after 12/31/1959. Must submit an SF50 (See Required Documents) Qualifications To qualify for this position at the FV-E level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-D, FG/GS-3/6, in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: Skills in planning and managing the office's daily administrative functions, maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; performing various analytical studies; interpreting and providing guidance; and performing multiple and varying assignments in the areas of financial support, personnel matters, personal property, and travel administration. To qualify for this position at the FV-F level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-E, FG/GS-7/8, in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: Experience providing guidance and interpretations of administrative, financial, or budget policies, assisting with various analytical studies. Experience in planning and accomplishing basic and routine tasks in support of administrative programs; utilizing automated systems to track, reconcile, and report data; compiling and analyzing data; preparing and managing documents, and supporting the office in areas of financial support, personnel matters, personal property, and travel administration. Qualifications must be met by the closing date of this vacancy announcement. Applicants should include examples of their specialized experience in their work history. Education Preview Job Questionnaire Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Keywords: US Department of Transportation, Richland , Management and Program Assistant, Other , Richland, Washington

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