Administrative Assistant I
Company: Chickasaw Nation Industries
Location: Richland
Posted on: January 12, 2021
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Job Description:
It's fun to work in a company where people truly BELIEVE in what
they're doing!We're committed to bringing passion and customer
focus to the business.SUMMARYThe Administrative Specialist I
provides a broad range of administrative support services for the
U. S. Department of Energy (DOE), Office of Science, Pacific
Northwest Site Office. This position handles a broad range of
administrative support services.ESSENTIAL DUTIES AND
RESPONSIBILITIESEssential duties and responsibilities include the
following. Other duties may be assigned.Responsible for the
integration of CNI Core Competencies into daily functions,
including: commitment to integrity, knowledge/quality of work,
supporting financial goals of the company, initiative/motivation,
cooperation/relationships, problem analysis/discretion,
accomplishing goals through organization, positive oral/written
communication skills, leadership abilities, commitment to
Affirmative Action, reliability/dependability, flexibility and
ownership/accountability of actions taken.Provides a broad range of
administrative support services in functional areas that include
administrative services.Maintains accurate and accessible
electronic and hardcopy files.Answers telephones and takes
telephone messages.Schedules and supports meetings/video
conferencing.Processes incoming and outgoing mail.Processes
incoming actions and correspondence received by email, mail, or in
person.Prepares and process emails, letters and
memorandums.Requires knowledge and use of Microsoft Office Suite
and other Office of Science and DOE information systems.Scans
correspondence and maintains records.Performs SharePoint use,
entry, uploads, etc. (scanned materials, actions, edits,
etc.).Supports basic inventory and logistics efforts, as time
allows.Responsible for aiding in own self-development by being
available and receptive to all training made available by the
company.Plans daily activities within the guidelines of company
policy, job description and supervisor's instruction in such a way
as to maximize personal output.Responsible for keeping own
immediate work area in a neat and orderly condition to ensure
safety of self and coworkers. Will report any unsafe conditions
and/or practices to the appropriate supervisor and human resources.
Will immediately correct any unsafe conditions to the best of own
ability.EDUCATION / EXPERIENCEMust have relevant education and
administrative support experience in a professional business
environment as specified below, or equivalent combination of
education / experience. Experience in the use of Microsoft Office
Suite and other DOE Office of Science, DOE information systems and
legacy administrative systems as required.Administrative Specialist
I - (Associate's Degree and a minimum 1-year relevant
experience)CERTIFICATES / LICENSES / REGISTRATIONJOB SPECIFIC
KNOWLEDGE / SKILLS / ABILITIESStrong working knowledge of DOE
correspondence rules, policies and proceduresStrong working
knowledge of the principles and concepts of information governance
to control a variety of DOE internal and external correspondence at
various stagesExcellent written and verbal communication skills
with knowledge and ability to utilize appropriate grammatical
skills at a professional levelAbility to work and communicate
effectively with all levels of management and coworkers, as well
as, a wide range of people with diverse backgroundsAbility to
identify problems and to use sound judgmentAbility to work
independently on assigned tasks as well as to accept direction on
given assignmentsAbility to handle highly sensitive and
confidential information with exceptional discretionProven ability
to exemplify professional behavior, dignity and excellence and to
maintain high standards under pressure Excellent organizational
skills with ability to pay close attention to detailsAbility to
manage multiple projects and prioritiesSkilled in planning and
setting up room requirements for events and meetingsExcellent
customer service skills with ability to apply good listening skills
and to handle unusual or complex situations with a calm and focused
approachAbility to produce quality work, meet critical deadlines
and pay attention to detail in a fast-paced, demanding
environmentAbility to be proactive, take initiative and accept
accountability for assigned work functionsAbility to work
independently and in a team environmentLANGUAGE SKILLSAbility to
read and comprehend simple instructions, short correspondence and
memos. Ability to write simple correspondence.--Ability to
effectively present information in one-one-one and small group
situations to customers, clients and other employees of the
organizationMATHEMATICAL SKILLSAbility to add, subtract, multiply
and divide in all units of measure, using whole numbers, common
fractions and decimals. Ability to compute rate, ratio and percent
and to draw and interpret bar graphs.REASONING ABILITYAbility to
apply common sense understanding to carry out instructions
furnished in written, oral, or diagram form.--Ability to deal with
problems involving several concrete variables in standardized
situations.PHYSICAL DEMANDSThe physical demands described here are
representative of those that must be met by an employee to perform
successfully the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions of this job. Work is primarily
performed in an office environment. Regularly required to sit.
Regularly required use hands to finger, handle, or feel, reach with
hands and arms to handle objects, and operate tools, computer,
and/or controls. Required to speak and hear. Occasionally required
to stand, walk, and stoop, kneel, crouch, or crawl. Must frequently
lift and/or move up to 10 pounds and occasionally lift and/or move
up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, depth perception, and
ability to adjust focus. Exposed to general office noise with
computers printers and light traffic.*MONIf you like wild growth
and working with happy, enthusiastic over-achievers, you'll enjoy
your career with us!
Keywords: Chickasaw Nation Industries, Richland , Administrative Assistant I, Other , Richland, Washington
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