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Records and Imaging - General Clerk III

Company: Westech International, Inc.
Location: Richland
Posted on: February 11, 2020

Job Description:

Position OverviewDESCRIPTION OF WORK SPECIFICMSA requires various clerical and professional resources to support the Document Control function within the CRM Program. The Subcontractor shall provide the following support to include, but is not limited to:

  • Processing engineering and administrative documents for Document Release into the appropriate document control system
  • Provide records and document control services necessary to process Administrative Records for the Tri-Party Agreement. This includes accurate indexing of documents to ensure records are retrievable, document research and quality check.
  • Vendor Information ProcessingProcess, maintain, and provide information copies of submitted and approved vendor information consisting of, but not limited to, performance specifications, component data, parts numbers, fabrication and installation drawings.
  • Provide Document Release ServicesProvide document release and configuration status accounting for technical information, including completeness reviews; posting to the status control system; distribution, research database as requested, change status verification, accountability reporting, and change incorporation support:
  • Review the documents for errors
  • Approve the documents
  • Control Print Files Provide configuration control of hardcopy drawing, documents and change request print files designated by authorized facility personnel at customer requested locations on site.
  • Maintain current status of CPF/IPF drawings and related changes in the Controlled Print File Station through use of DMCS, SPF, -RIM CPF mailbox, associated project team members and contractors.
  • Maintain current status of CPF and IPF drawings and related changes in DMCS and SPF.
  • Process CPF/IPF documentation according to this procedures and desk instructions.
  • Per request, provide the status of drawings/documents and affecting changes.
  • Ability to drive designated company vehicle to deliver Control Print Files to designated facilities on the Hanford Site.
  • Essential and Support DrawingsEnsure the Essential and Support Drawing files are maintained and current through inspection of the files and by placing new or revised Essential and Support drawings into the files.
  • Providing files management (QA support), as necessary
  • Ensuring Essential and Support Drawings are maintained and current through inspection of the files and by placing new or revised Essential and Support drawings into the files.
  • Participating in audits/assessments, when requested
  • Provide document and record files management support to requesting organizations (e.g., QA, Engineering).
  • Provide distribution of controlled documents to identified personnel. Provide support in the receipt, review and processing of controlled distribution of identified documents.This work will include, but is not limited to:
    • Participation in all safety program activities and meetings.
    • Receive notification that a document/changes need to be distributed.
    • Perform reproduction of the document as required by the identified distribution
    • Send the document to identified distribution
    • Remove any copy holders that do not require the documents after notification
    • Maintain the logbooks that are returned for the assigned retention period.
    • Work with other groups to move hard copy to electronic distribution.
    • Providing project files records management support, including receipt, distribution to satellite locations, maintenance, retrieval of associated records, and providing copies of requested information for project personnel
    • Providing Office of Civilian Radioactive Waste Management records management support
    • Participate in the process relative to Document Control and Records Management corrective actions (e.g., audit/assessment responses, Required Reading, etc.).
    • Ensure changes to software inventory are accurately captured as record through Hanford Information Systems Inventory (HISI).The subcontractor systems used to provide support are comprised of the following:
      • Document Management and Control System (DMCS)
      • Smart Plant Foundation (SPF)
      • Hanford Document Numbering System (HDNS)
      • Integrated Document Management System (IDMS) for searching Records and Information Management (RIM) databases to find Hanford documents, records, and related information from the Intranet.Examples of documents that require control include, but are not limited to:
        • Drawings
        • Specifications
        • Supporting documents
        • Report
        • Studies
        • Plans
        • Policies
        • Directives
        • Administrative and technical Procedures
        • Requirement documents
        • Speech articles
        • Data Release formResponsibilitiesQUALIFICATIONSThis position is responsible for providing document control support in release of drawings, supporting documents, and other technical and administrative data. Perform high volume releasing and the processing and indexing of electronic documents acceptable for retention as federal electronic records in accordance with regulatory requirements. Meet customer expectations and ensure that work is performed in accordance with regulatory and programmatic requirements. Must be able to complete the full range of assigned tasks. Must be able to demonstrate reliable, consistent, and quality results. Must be able to index, and verify multiple document types; and have good understanding of the processes for configuration management of engineering and administrative documentation. Must have good writing skills to create status reports, and identify process improvements when necessary. Will be responsible for compliance with governmental requirements for records maintenance, storage, retrieval, and access of records as applicable. Will review operating procedures/desk instructions relative to operations. Will communicate with customers on regular basis.RequirementsRequired Qualifications
          • Minimum 2 year experience in records and configuration management requirements or related field
          • High School Diploma or equivalent
          • Excellent keyboarding skills
          • Work independently with minimal supervision
          • Organized and attentive to detail
          • Make judgments and decisions
          • Work effectively and efficiently in a teaming environment
          • Must have strong people skills and demonstrated ability to work with customers
          • Must be able to multi-task
          • Possess strong oral and written communication skills
          • Professional appearance and behavior, a positive attitude, and the ability to learn quickly are a must
          • Must be able to operate a standard vehicle
          • Must hold and maintain a valid Washington State drivers license Desired Qualifications
          • Knowledge of SharePoint and Microsoft Office applications
          • Knowledge of DMCS, SmartPlant, IDMS
          • Hanford experience preferably in the area of document control and records management Subcontractor shall ensure that its personnel meet and maintain the appropriate training, qualifications, and certification requirements as applicable.U.S. Citizenship RequiredAPPLY: Please submit your resume and letter of intent against this specific job on our website http://www.westech-intl.com/Talent_Portal.aspx. Once you have reached the employment page, find the specific job that interests you and meets your qualifications, click on that job. Next, look in the lower left hand corner of the job and click on the button labeled APPLY NOWEEO: WESTECH is an Equal Opportunity Employer. WESTECH provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. EOE/Minorities/Females/Vet/Disability.Job Status: Full Time RegularPay Class: HourlyCity: RichlandState/Province: Washington [WA]

Keywords: Westech International, Inc., Richland , Records and Imaging - General Clerk III, Other , Richland, Washington

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