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WTCC SHIFT ADMINISTRATIVE SPECIALIST

Company: Bechtel Corporation
Location: Richland
Posted on: November 25, 2019

Job Description:

  • Requisition ID: 224240
  • Position Title: WTCC SHIFT ADMINISTRATIVE SPECIALIST
  • Project: WTCC
  • Location: Richland, WA
  • Relocation Authorized: None
  • Other Requirements: Pre-employment drug screen, background check and physicalBechtel is designing, constructing and commissioning the worlds largest radioactive waste treatment plant for the U.S. Department of Energy at the Hanford Site in southeastern Washington state. The Hanford Tank Waste Treatment and Immobilization Plant will use vitrification technology to process and solidify 56 million gallons (210 million liters) of radioactive and chemical waste stored at the Hanford site, which is a byproduct of plutonium production during World War II and the Cold War era.The project is the largest undertaking of its kind and one of DOEs most technically challenging cleanup projects. Its construction spans 65 acres (26 hectares) with four major nuclear facilities Pretreatment, Low-Activity Waste Vitrification, High-Level Waste Vitrification and Analytical Laboratory as well as operations and maintenance buildings, utilities, other support facilities.Position is located at the Construction Site (22 miles north of Richland).This position will be required to work a 12-hour schedule of 4-day rotating shifts including, nights, weekends and holidays. Work hours are 6:00 a.m. to 6:00 p.m. and 6:00 p.m. to 6:00 a.m.This position will be performed under the day-to-day direction, control, and supervision of WTCC.Role OverviewWorks independently to provide administrative, clerical and document control support, of a responsible and confidential nature to help ensure the smooth functioning of a department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates changing priorities and problems.Principal responsibilities may include but are not limited to:
    • Perform a variety of administrative (secretarial) and clerical duties of either a general or a specialized nature through research, analysis, and coordination with other functions and disciplines.
    • Responsibilities entail use of judgment and initiative within guidelines of well-defined scope.
    • Follow up to ensure completion of actions.
    • Coordinate and ensure smooth flow of information.
    • Review deliverables and monitor quality to ensure that all documents conform to established standards and procedures.
    • Maintain controlled hard copy files of project documents.
    • Process, review, log, copy, distribute and file documentation.
    • Perform data entry and query functions as needed using InfoWorks (Bechtels electronic document management system) and other databases as required; interface with Document Control personnel.
    • Prepare and process documentation for scanning and archiving.
    • Extract reports and perform a variety of queries using standard office automation software and InfoWorks.
    • Assist employees with standard forms.
    • Review incoming communications, work orders, and service requests for subject matter content and route to appropriate supervisors attention.
    • Coordinate requests from client, manager(s), and in-house staff.
    • Complete business independently as appropriate.
    • Ensure coverage in absence.
    • Track training profiles for assigned personnel, process required training related paperwork.
    • Compose and distribute complex correspondence using standard word processing systems or other software applications; answer inquiries from other departments or outside entities.
    • Prepare and proofread standard forms, correspondence, reports, etc. Assemble, copy, and distribute documentation packages. Receive, sort, and distribute mail; process incoming and outgoing facsimiles, transmittals, and correspondence.
    • Keep abreast of key issues, commitments, and priorities of manager(s). Research information and compile summary reports. Extract data from reference material, either semi-technical or non-technical in scope. Compile, analyze, and prepare or help prepare information for presentations, studies, or reports.
    • Determine action on important or emergent matters or know whom to contact in absence of manager(s).
    • Independently anticipate problems / changing priorities and alert manager(s) as appropriate.
    • Collect, review, and distribute incoming hard copy and electronic mail. Independently handle mail not requiring the managers attention. Review for accuracy and format outgoing documents that require the managers signature.
    • Coordinate complex travel arrangements, including details of business plans. Prepare itineraries and expense reports.
    • Coordinate meetings, arrange for facilities, equipment, and refreshments. Organize material for meetings, presentations, and training sessions. Prepare, collect, review, and distribute meeting agendas, information packets, and minutes. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
    • Operate standard office equipment, including automation tools.
    • Independently maintain calendar for responsible manager(s).
    • Maintain standard office supplies and standard forms.
    • Work overtime as requested by management. Perform other duties as required by manager(s).
    • Confidentiality is a priority.Basic Qualifications :
      • Must be able to pass a drug screen, background check, and pre-employment physical examination.
      • Requires a high school diploma or equivalent and five years of related secretarial/administrative and clerical experience.
      • Must be able to demonstrate intermediate proficiency using Microsoft Excel, Word, and Outlook; and basic to intermediate proficiency using PowerPoint. A skills assessment will be administered to test proficiency.
      • Must have excellent written and verbal communication skills, including spelling, grammar, punctuation, and proper use of syntax. A skills assessment will be administered to test proficiency.
      • Must have data entry experience/skills. A skills assessment will be administered to test proficiency.Additional InformationPreferred Qualifications:
        • Ability to operate standard office equipment.
        • Knowledge of filing systems and common office procedures.
        • Experience with answering manager or supervisor office telephone.
        • Effective communication, teamwork, and interpersonal skills required.
        • Demonstrated familiarity with a variety of project documents and document processing requirements.
        • Must be proactive, have above average organizational skills, use individual initiative and follow assignments through to completion.
        • Ability to multitask while maintaining attention to detail and accuracy.
        • Must be able to operate effectively in an extremely fast-paced, high energy environment.
        • Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
        • Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
        • Must be able to effectively deal with abstract and sometimes ambiguous situations in a positive manner and adjust quickly to changing priorities.
        • Ability to learn technical vocabularies and terminology common to the assignment.
        • Ability to extract, compile, and assemble data for the preparation of reports.
        • Must be able to work with confidential material and maintain strict confidences.
        • Operation of standard computerized systems and other information transmission systems.
        • Basic to intermediate knowledge of Microsoft Visio desired.
        • Possess the legal right to work and remain in the United States without sponsorship.Shaping tomorrow together!Bechtel is among the most respected engineering, project management, and construction companies in the world. We stand apart for our ability to get the job done rightno matter how big, how complex, or how remote. Bechtel operates through four global business units that specialize in infrastructure; mining and metals; nuclear, security and environmental; and oil, gas, and chemicals. Since its founding in 1898, Bechtel has worked on more than 25,000 projects in 160 countries on all seven continents. Today, our 53,000 colleagues team with customers, partners, and suppliers on diverse projects in nearly 40 countries.Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Keywords: Bechtel Corporation, Richland , WTCC SHIFT ADMINISTRATIVE SPECIALIST, Administration, Clerical , Richland, Washington

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