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Secretarial/Administrative Specialist, WTCC

Company: BECHTEL
Location: Richland
Posted on: February 3, 2020

Job Description:

Requisition ID: 228254

SECRETARIAL/ADMINISTRATIVE SPECIALIST, WTCC



Bechtel is designing, constructing, and commissioning the world's largest radioactive-waste treatment plant for the U.S. Department of Energy (DOE) in southeastern Washington state. The $12.2 billion project will use vitrification technology to process and stabilize 53 million gallons (200 million liters) of radioactive and chemical waste currently stored at the Hanford Site which is a byproduct of plutonium-production during World War II and the Cold War era.

The cleanup project is one of DOE's most technically challenging and the largest undertaking of its kind - equivalent to building two nuclear power plants. The construction site spans 65 acres (26 hectares) and includes facilities for pretreatment, low-activity waste vitrification, and high-level waste vitrification, as well as an analytical laboratory.

This position shall be performed under the day-to-day direction, control, and supervision of WTCC.

The position is located at the Construction Site (located 22 miles north of Richland, WA), with a 4/10 work schedule, Monday - Thursday 6:30 a.m. to 5:00 p.m.

Relocation is not authorized for this position.

The Waste Treatment Completion Company (WTCC) is a limited liability corporation created by Bechtel National Inc. (BNI) and AECOM. WTCC is a subcontractor to BNI, the prime contractor, to deliver the construction, turnover, startup, and commissioning activities for the WTP project

Role Overview

Performs a full range of clerical, secretarial, and administrative duties, all in accordance with established procedures and guidelines. Duties require accuracy, judgment, initiative, discretion, and flexibility. May work with confidential information. May be required to anticipate changing priorities.

Principle responsibilities include but are not limited to:

  • Perform a variety of administrative/clerical duties of either a general or a specialized nature.
  • Adjust priorities according to direction.
  • Use of judgment and initiative within guidelines and well-defined scope.
  • Review incoming communications, work orders, and service requests for subject matter content and route to appropriate person.
  • As agreed to and determined by management, compose routine correspondence in response to standard requests and answer inquiries from other groups.
  • Collect, review, and distribute meeting agendas and information packets.
  • Attend meetings and capture discussion items and/or actions and prepare meeting minutes.
  • Assist in preparation of presentations using Microsoft Office Suite.
  • Provide phone coverage for a department.
  • Gather data required for manager and take messages.
  • Type and proofread standard forms, correspondence, reports, etc.
  • Perform data entry to maintain logs and track documentation.
  • Assemble, copy and distribute documentation packages and prepare records for archiving.
  • Receive, sort, and distribute mail; process incoming and outgoing facsimiles, transmittals, and correspondence.
  • Set up and/or maintain elecronic and hard copy files.
  • Maintain standard office supplies and standard forms.
  • Process travel requests and/or expense reports.
  • Maintain confidential files.
  • Maintain, review, and verify daily timesheets; process timecards.
  • Assignment supervisor provides specific guidance on special assignments.
  • Perform other tasks as needed.
  • Work overtime as required.

    Basic Qualifications :
    • Requires a high school diploma or equivalent and three years of related clerical/administrative experience.
    • Must be able to pass a drug screen, background check, and pre-employment physical examination.
    • Must be able to demonstrate basic to intermediate proficiency using Microsoft Office - Word, Excel, PowerPoint, and Outlook. A skills assessment will be administered to test proficiency.
    • Must have excellent written and verbal communications skills, including spelling, grammar, punctuation, and proper use of syntax. A skills assessment will be administered to test proficiency.

      Preferred Qualifications:
      • Ability to walk distances around the construction jobsite on gravel and walkways in inclement weather, e.g., heat, snow, rain.
      • Ability to operate standard office equipment.
      • Independent decision making.
      • Experience in extracting, compiling, and assembling data for the preparation of reports.
      • Analysis for understanding and consistency.
      • Excellent oral and written communications skills.
      • Effective communication, teamwork, and interpersonal skills required.
        • Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.
        • Basic to intermediate proficiency with Visio, Access, and Adobe Acrobat Pro preferred.
        • Operate effectively in an extremely fast-paced, high energy environment.
        • Flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
        • Ability to take direction from multiple sources.
        • Ability to work effectively with a variety of team members while maintaining a positive attitude.
        • Ability to handle routine items independently.
        • Knowledge of technical vocabularies and terminology common to the assignment.
        • Knowledge of Bechtel's organizational structure, functions, and procedures is desired.
        • Strong organizational skills.
        • Ability to work with confidential material and maintain strict confidences.
        • Ability to use judgment and initiative, work independently, and provide solutions with minimal supervision.
        • Operation of Bechtel standard computerized systems and other information transmission systems.
        • Possess the legal right to work and remain in the United States without sponsorship.
          Shaping tomorrow together

          Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
          www.bechtel.com

          Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.



Keywords: BECHTEL, Richland , Secretarial/Administrative Specialist, WTCC, Administration, Clerical , Richland, Washington

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