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TPA Section Secretary (Secretary Senior)

Company: Washington State
Location: Richland
Posted on: November 17, 2019

Job Description:

DescriptionKeeping Washington Clean and EvergreenProtecting Washington State's environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit.Are you passionate about helping others? Are you an organized professionalwho thrives in a fast-paced environment? If so, then join a friendly, inclusive team that shares your interests!The Nuclear Waste Program (NWP) is looking to hire a TPA Section Secretary *(Secretary Senior)*. This position will be located in our office in Richland, WA.The *TPA Section Secretary *position supports Ecology and the NWP through the performance of professional secretarial and administrative support services for the Tri Party Agreement Section Manager and staff, participates on the NWP Administrative Support Team, and supports agency initiatives in a manner that supports Ecology and NWP goals and objectives.We are looking for an individual who enjoys doing a variety of duties, is service-orientated for our internal customers, likes to work in a team environment with their peers, and is interested in learning new skills.As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.Local efforts... Diverse people... Statewide impactsDutiesThe Nuclear Waste Program's (NWP) mission is to lead the effective and efficient cleanup of the U.S. Department of Energy's Hanford Site, ensure sound management of mixed hazardous wastes in Washington, and protect the state's air, water, and land at and adjacent to the Hanford site.Some of the key work activities of the *TPA Section Secretary *position include:Provide direct secretarial and administrative support to the NWP Tri-Party Agreement section and Public Involvement unit.

  • Perform complex word processing tasks such as preparing correspondence from a draft or verbal instructions.
  • Proofread and edit section letters, compliance inspection reports, monthly reports, and other documents for grammar, punctuation, spelling, clarify and formatting using agency and program standards.
  • Obtain signatures and distribute correspondence and copies.
  • Maintain a copy of outgoing section correspondence.
  • Comply with Ecology standards for records management including retention schedules.
  • Provides fact sheets and other materials used for education/outreach activities.
  • Provides formatting for PowerPoint presentations used for education/outreach.
  • Provides secretarial support for State Environmental Policy Act (SEPA) determinations.
  • Uses a word processing template and checks that all fields are completed.
  • Scans signed determination and supporting information, and provides scan files for submittal to SEPA register.
  • Assists staff with question about agency, program, and office policies and procedures. Assist staff in finding information and forms.
  • Make travel arrangements for section manager and staff as needed. Send travel expense reports to fiscal office. Assist staff with training requests as needed.
  • Process personnel forms such as position descriptions, innovative work schedule requests, and personnel action forms.
  • Maintain working desk file for manager.
  • Collate staff monthly reports to prepare monthly report for manager's review and edit. Formats and proofreads the edited report following program standards. Emails finalized report to Program Manager and program staff. Prepare other reports as needed.
  • Make arrangements for meetings, including scheduling, location, hospitality and note-taking.
  • Maintain manager's calendar and commit manager to attendance at meetings.
  • Inform managers of items requiring review or action; relay messages and instructions from managers to staff.Assist/Support Ecology and Nuclear Waste Program
  • Provide backup secretarial support to other NWP section secretaries.
  • Participate in NWP Plain Talk Team meetings and document reviews.
  • Attend Secretary Support Team meetings, section meetings, and Program All Staff meetings.
  • Help maintain "New Employee Orientation Manual" and secretary desk manual.
  • Schedule employment interviews; help train new employees on office policies and procedures.
  • Participate on teams, committees, and task groups. Assist in scheduling meetings and notifying attendees using MS Outlook.
  • Schedule conference rooms using Event Management Systems. Prepare meeting agendas; take and distribute meeting notes.
  • Help establish office policies, procedures, and standards for administrative functions.This recruitment will remain open until filled. The initial screening will be October 23, 2019. In order to be considered for the initial screening, please submit an application on or before October 22, 2019. The agency reserves the right to make an appointment any time after the initial screening date.Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.QualificationsRequired Qualifications:Position requires high school graduation or equivalent and two years of increasingly responsible office experience requiring keyboarding or typing.Desired Qualifications:
    • Skills in the use of office equipment (e.g. personal computer, copier, fax machine).
    • Proficiency in Microsoft Word; and experience in other MS Office programs, particularly Outlook and Excel.
    • Format and edit documents to meet Ecology formatting, grammar, punctuation, and Plain Talk standards.
    • One year of experience working in an office providing administrative support to manager and multiple staff.Special Requirements/Conditions of Employment:Must be able to obtain a Hanford Site access badge to handle and process Official Use Only and Business Confidential documents.Why work for Ecology?Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.Ecology employees may be eligible for the following:Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives, Combined Fund Drive, SmartHealthStudent debt and how working for Ecology can helpEmployees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.*See the Benefits tab in this announcement for more informationSupplemental InformationApplication Instructions:In order to be considered, applicants MUST attach the following documents as an attachment to their application:
      • A cover letter describing how your experience, skills and abilities meet the required/desired qualifications of this position.
      • A resume outlining your professional clerical and customer service experience.Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume", may disqualify you from further consideration.Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."Other Information:If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.If you have specific questions about the position, please email John Price at: john.price@ecy.wa.gov. Please do not contact John to inquire about the status of your application.The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology.The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.Salary: $32,604.00 - $42,132.00 AnnuallyLocation: Benton County Richland, WAJob Type: Full Time - PermanentDepartment: Dept. of EcologyJob Number: 2019-NWP3283-10044Closing: ContinuousAgency: State of WashingtonAddress: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504Phone: View Posting for Agency ContactWebsite: http://www.careers.wa.gov

Keywords: Washington State, Richland , TPA Section Secretary (Secretary Senior), Administration, Clerical , Richland, Washington

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