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DOE Receptionist - Richland, WA

Company: Westech International, Inc.
Location: Richland
Posted on: November 13, 2019

Job Description:

Position OverviewDOE Receptionist duties include but are not limited to:

  • Assign, process, and account for all temporary proximity cards and/or visitor badges issued to persons requiring access to DOE areas of the buildings according to DOE criteria.
  • Ensure adequate Airborne and Federal Express supplies are stocked and provide receipts for shipments to DOE. Receive and notify customers of package deliveries.
  • Reserve shared-use conference rooms, such as those at the DOE facilities and the Washington State University Consolidated Information Center (CIC).
  • Manage the check-in/out of Government vehicles by Federal employees. This includes ensuring vehicle usage logs are correctly completed after each trip, and compiling and submitting all logs monthly to the DOE-RL Vehicle Coordinator.
  • Write, review and maintain operating procedures/desk instructions relative to operations.
  • Coordinate receptionist support with the other DOE receptionists.
  • Assist DOE Correspondence Control with receipt of incoming mail, collection of outgoing mail, including Fed Ex Shipments as a service for building tenants on a daily basis.
  • Assist DOE Correspondence Control with the collection and delivery of mail twice daily, between 2430 and 2420 Stevens Center.
  • Assist with the receipt, processing, auditing and other miscellaneous tasks in support of DOEs correspondence control activities.
  • Assist with other records-related administrative tasks in support of MSAs Content and Records Management organization.
  • Maintain metrics and performance information and submit with a weekly report.
  • Participate in audits, assessments, and corrective actions when requested.
  • Attend all required meetings and maintain required training.
  • Participate and support MSAs safety programs and maintain a safe workplace.RequirementsQUALIFICATIONSRequired
    • High School diploma plus 5 years of secretarial, clerical, receptionist or other related administrative experience.
    • Qualified candidates must be on time and have minimal unplanned absences.
    • Candidate must be able to use problem solving skills, effectively analyze available information and use deductive reasoning and analytical skills. This may involve going to alternate sources for additional information and guidance.
    • Effectively work with a variety of customers in high pressure situations using tact and diplomacy while giving outstanding customer service.
    • Ability to communicate well in written and verbal formats.
    • Ability to work with minimal supervision.
    • Proficiency in Microsoft Office products (Microsoft Office Outlook, Word, Excel), keyboarding/data entry accuracy critical.
    • Proven ability to communicate well (spelling, writing and verbal) with a wide variety of customers.
    • Experience maintaining calendars/scheduling.
    • Ability to work alone and as part of a team to complete the full range of assigned tasks.
    • Possess the ability to work effectively with customers, co-workers, management and members of the public.
    • Lift up to 35 lbs., sit for up to 3 hours at one time, and keyboarding for 2 hours. Must be able to use both hands.
    • Current drivers license, excellent driving record, ability to operate a motor vehicle.Desired
      • Prior Hanford experience.
      • Basic knowledge of MS SharePoint.
      • Experience with Hanford records management systems: Records and Information Management Scanning Application (RIMScan), Integrated Document Management System (IDMS), Suspense Tracking and Routing System (eSTARS).U.S. Citizenship RequiredJob Status: Full Time RegularCity: RichlandState/Province: Washington [WA]

Keywords: Westech International, Inc., Richland , DOE Receptionist - Richland, WA, Administration, Clerical , Richland, Washington

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