Administrative Assistant I

Company: Environmental Assessment Services, LLC
Location: Richland
Posted on: June 16, 2022

Job Description:

Be appreciated for a job well done. That is exactly what it is like working for the Natives of Kodiak family of companies. Environmental Assessment Services, LLC (EAS) is a nationally known, scientific environmental characterization company based in Eastern Washington since 2005. Come grow your career with us!

EAS has an exciting opportunity for an Administrative Assistant at our Richland, Washington office. In this role, you will provide administrative support for the team to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization, communication and be responsible for confidential and time sensitive materials. To be successful in this role, you will need the ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

A typical day for the Administrative Assistant will consist of the following:
Provide administrative support for management, colleagues, employees and the general public.
Responsible for the administration and coordination of various office related tasks.
Maintain records and scheduling of various items including company vehicles, insurance cards, location tracking, license renewals, etc.
Schedule and track new hire physicals, annual exams and authorizations.
Assist in the preparation of regularly scheduled reports, letters, photocopy, mailing, scanning, receiving and distribution of mail, print out documents, produce and distribute correspondence memos, letters, faxes and forms.
Organize and schedule meetings and appointments, book travel arrangements, answer and direct phone calls. Book conference calls, rooms, taxis, couriers, hotels etc.
Monitor levels and order office supplies, uniforms, office equipment, etc.
Prepare and monitor invoices, submit and reconcile expense reports.
Develop, resolve, and update administrative systems to make them more efficient.
Handle sensitive information in a confidential manner.
Perform other duties as required
Top candidates for this position will have strong computer skills with a high proficiency with the Microsoft Office Suite. Excellent organization skills and detail oriented is a must. The ideal candidate will have excellent interpersonal skills and must be able to work independently and interact effectively with all levels of the organization. In addition, excellent time management skills and ability to multi-task and prioritize work is required. Qualified candidates should have excellent oral and written communication skills as well as high ethical standards and the ability to maintain confidential information. A high school diploma or equivalent is required; college degree preferred. Desired candidates will have two years of clerical experience in administrative or office support work.

This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must occasionally lift and/or move up to 35 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Come join our winning team and apply today!

As a Federal Contract Employer, KOMAN Families of Companies follows Federal Laws as it pertains to drug testing. All candidates who receive a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law. It is important to note although a State may have legalized a controlled substance, if the controlled substance is illegal per Federal Law, it is then considered to be illegal. KOMAN Families of Companies is a Drug-Free Workplace. Successful completion of a background and DMV record check also must be completed prior to hire.

Preference will be given to Natives of Kodiak, Inc. Shareholders and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i)

EAS is an Equal Opportunity Employer: Veterans/Disabled and other protected categories.

Keywords: Environmental Assessment Services, LLC, Richland , Administrative Assistant I, Administration, Clerical , Richland, Washington