Director Of Facilities Maintenance & Property Management

Company: Yakima Valley Farm Workers Clinic
Location: Zillah
Posted on: April 16, 2024

Job Description:

Administer and direct the corporate maintenance program for the repair and maintenance of all facility structures, building systems, utility systems, grounds, hardscapes, and equipment. Manage all new and on-going corporate facility lease agreements. In addition, this position administers various support activities such as construction projects, implementation of new and maintaining of existing security and access control systems, and the purchase of new and retirement of old corporate vehicle inventory.

What We Offer

• Salary $94,000-$126,000 DOE with ability to go higher for highly experienced candidates (salary will be prorated if less than 1.0 FTE).
• 100% employer-paid health insurance for employees including Medical, Dental, Vision, Rx, 24/7 telemedicine; profit sharing, 403(b) retirement plan, generous paid time off, paid holidays, and more.
• Relocation allowance available.
  Essential Functions/Responsibilities/Duties
  
  • Coaches, mentors and trains direct report staff. Provides continuous performance management and conducts employee performance evaluations. Addresses performance and/or behavior issues, clarifying expectations and providing feedback.
  • Supports staff growth and development. Assesses the educational and experience needs of all levels of staff in collaboration with the individual. Encourages staff to seek educational opportunities incorporating job related training in addition to mandatory training.
  • Participates in the recruitment and selection of staff. Provides orientation to outline job requirements and expectations, policies and procedures, and proper use of tools and equipment.
  • Creates and maintains an inclusive work environment that respects diverse ideas, backgrounds and styles. Supports diversity through the selection, management, and retention of diverse employees. Creates, drives and maintains an employee engagement culture.
  • Provides direction and oversight to the maintenance and janitorial staff for all facilities to ensure facilities and grounds are maintained per organization standards for quality and safety.
  • Oversees the use of the Computerized Maintenance Management System (CMMS), through Oracle, for the repair of buildings, building systems, and equipment and grounds maintenance. Ensures the CMMS is maintained, accurate and up to date, including setup and input for new sites and associated equipment.
  • Owns the developing, executing, and tracking of the preventative maintenance schedule in CMMS.
  • Directs the Maintenance Project Supervisor with corporate-wide facilities assessments and annual maintenance budgeting.
  • Leads the team and owns the review of the design and specifications of all new building and remodel projects, focusing on building HVAC, plumbing, electrical, security, access control, door hardware, landscape, and hardscape systems to ensure they meet the corporations' standards of design.
  • Manages company owned vehicle inventory, tracking repair history, mileage, and condition of each vehicle in order to create a current and prioritized list for replacement.
  • Reviews facilities related incident reports in Yakima Valley Farm Workers Clinic (YVFWC) incident reporting software and facilitates appropriate follow up, repairs, or corrections if necessary.
  • Formulates, administers, reviews, and approves policies and procedures owned by Facilities Maintenance for company s intranet resource, First Source.
  • Through CMMS, oversees maintenance purchase order (PO) process from initial PO approval to final approval of invoice for corporate wide repairs and maintenance.
  • Develops corporate maintenance program and establishes budgets for all large maintenance and repairs projects and maintenance upgrade projects, including staffing policies, work order structuring, prioritization, and scheduling.
  • Develops long-range planning for repairs and renovations of buildings, systems, grounds, and hardscapes, developing a prioritized list of annual maintenance projects to coordinate within an established schedule and budget.
  • Establishes vendor contracts for building janitorial, landscape, and hardscape maintenance, and other misc. vendor contracts for all new YVFWC sites.
  • Leads the team to develop physical security management policies encompassing security design, monitoring, maintenance, management, and corporate oversight.
  • Owns the managing, tracking, and renewing of all on-going facility leases in the corporation, as well as working with internal departments for establishing needs for negotiating new facility leases.
  • Conducts and leads bi-annual corporate wide maintenance supervisor meetings for on-going coordination of changes related to building maintenance, building systems, grounds, and safety.
  • Collaborates with Operations to participate in the interview and selection process for clinical site maintenance personnel.
  • Ensures department is in compliance with federal, state, and local statutes and regulations as well as other corporate healthcare related regulations such as Joint Commission.
  • Communicates with the corporation community to determine if their facility related needs are being met and the quality of department services are to their satisfaction.
  • Performs other duties as assigned.
    Qualifications
    
    • Education: Bachelor s Degree in Facility Maintenance, Construction Management, Engineering, Business Management, or other related field is preferred. Additional relevant work experience may substitute for the Bachelor's Degree.
    • Experience:
      • Bachelor's degree in a relevant field and at least 6 years of experience in facilities maintenance or construction-related field, OR
      • Associate's degree and at least 8 years of experience in facilities maintenance or construction-related field, OR
      • High School Diploma/GED and at least 10 years of experience in facilities maintenance or construction-related field.
      • Of total work experience in facilities maintenance or construction-related field, 3 or more years must be in a supervisory role.
      • Licenses/Certificates/Registration: Maintenance Manager certification or Building Maintenance Certification preferred. Valid Driver s License and proof of automobile liability insurance coverage.
      • Knowledge/Skills/Abilities Required: Knowledge of building maintenance, construction, and building systems. Skills to work effectively with all levels of individuals within and outside the organization. Skills to prioritize work, handle a variety of tasks simultaneously in a fast-paced environment. Skills to effectively manage multiple, concurrent priorities. Comprehensive knowledge in planning and scheduling of all phases of building and grounds maintenance and repair work. Substantial technical and administrative skills and knowledge, including cost management, risk management and computerized maintenance management systems. Knowledge and experience in building/space lease agreement negotiations and language. Experience in developing and managing annual and on-going budgets. Strong analytical and decision-making skills to assess an issue and determine an optimal solution. Knowledge and skills to use and understand construction materials such as design drawings, As-Built drawings, Operations & Maintenance (O&M) manuals, and equipment manuals. Skills to trouble-shoot building systems and articulate the situation/problem to others. Strong organizational development and leadership skills. Skills to effectively lead and manage a department and a team. Proficiency with a variety of computer programs including Microsoft Outlook, Word and Excel.
        About YVFWC
        
        We serve more than 197,000 patients across 28 medical clinics, 15 dental clinics, 11 pharmacies, and 49 program sites in two states. We are Level 3 Certified as a Patient-Centered Medical Home (PCMH). With integrated services including medical, dental, pharmacy, orthodontia, primary care nutritional counseling, autism screening, and primary care behavioral health, YVFWC s patient-centered model of care offers patients the full spectrum of care and shelter assistance, energy assistance, weatherization, HIV and AIDS counseling and testing, home visits, and four mobile medical/dental clinics.
        
        Working at YVFWC
        
        Working in our organization means being the passionate champion for those who have no voice. It means having the opportunity to work with underserved populations and with peers committed to the same work.
        
        At Farm Workers Clinic
        
        • We will consistently trust one another to work for the common good.
        • We will foster integrity by demonstrating ethical behavior and insisting on doing what we say we will do.
        • We will demonstrate transparency by being candid and truthful no matter the risk.
        • We will create partnerships to strengthen ourselves and our community.
        • We will fight for just treatment for all individuals.
        • We will let joy in.
        • We have the courage to be an agent of change and refuse anything short of excellence.
          Our mission celebrates diversity. We are committed to equal opportunity employment Associated topics: coordinator, lead, manager, manager iii, manager iv, manager facilities, office manager, property manager, representative, resident

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